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Tom Arbuthnot MVP
Tom Arbuthnot MCSM Communications

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Microsoft Bookings, web page to allow anyone to book a meeting into your Office 365 calendar

Published 01/11/2018 - 2 Comments

Microsoft Bookings was originally designed for small businesses, but is now available on all Office 365 Enterprise plans.

Essentially it gives you a web based bookings page anyone can access that offers slots based on the free busy of a, or your, exchange calendar. It’s a lot like calendly.com, but included in Office 365.

This is really useful if people outside of your organisation want to book meetings with you. (Or, people inside your origination don’t really get Outlook calendar sharing and ask what slots you have available).

Here is what the external booking page looks like once it is setup:

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Note meetings book directly into your calendar. Changes need to be managed via the bookings app or the person who made the booking will not see the change. Also if you are wanting to create a SfB/Teams meeting, you’ll need to re-book directly, this is more designed for “in person” bookings (think dentist appointment). I hope they make online meetings first party at some point.

It also won’t deal with multiple attendees.

How to enable and setup Microsoft Bookings in an Office 365 Enterprise tenant

In the Office 365 admin centre, Billing / Purchase Services

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Add on subscriptions, Business Apps (free) , Buy now. (Don’t worry, this add-on really is free.)

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You can then assign them to users:

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Sign in as that user, expand the Office 365 waffle to find bookings (which pushes you to: https://outlook.office365.com/owa/?path=/bookings )

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Setup a new booking calendar:

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Configure options for what people can book and for how long:

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Set the times between which you are happy to be booked:

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Your Exchange Calendar free/busy will mean only slots that are open are offered:

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Reference:

https://support.office.com/en-us/article/Publish-your-business-calendar-online-with-Microsoft-Bookings-47403d64-a067-4754-9ae9-00157244c27d?ui=en-US&rs=en-US&ad=US

https://support.office.com/en-us/article/get-access-to-microsoft-bookings-5382dc07-aaa5-45c9-8767-502333b214ce

https://support.office.com/en-us/article/set-up-microsoft-bookings-e38ba99c-c8d4-4e41-b0da-cf81d20a3f8b

Tom Arbuthnot

Tom Arbuthnot

Principal Solutions Architect at Modality Systems
Tom Arbuthnot is Principal Solutions Architect at Unified Communications specialist Modality Systems. He is a Microsoft Certified Master and MVP, blogger, has a regular podcast with UCToday at tomtalks.show and is a regular speaker at events including Microsoft TechEd and Ignite. He co-runs The Microsoft UC User Group London.

2 comments

Ben - 06/11/2018 Reply

hi Tom,
any idea when MS are going to release API for voice recording vendors on MS Teams?
is it going to be incorporated into Microsoft Graph as a consolidated API or a dedicated one?

    Tom Arbuthnot - 08/11/2018 Reply

    Fantastic question. I believe it’s on the backlog, but there has been no public time commit. It’s a key business requirement for a lot of our customers (legal, finance in particular)

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